OrderTime Automation
OrderTime Inventory Email Delivery Automation
Python SMTP automation that validates recurring inventory files, creates timestamped ZIP bundles, applies delivery-window logic, and sends stakeholder-ready inventory packages without manual attachment handling.
Inventory delivery command view
OrderTime Inventory Emailer
File collection, validation, timestamped ZIP bundles, delivery windows, and SMTP stakeholder delivery
Collect
Files
Validate
.env / checks
Bundle
ZIP
Schedule
Window
Send
SMTP
Delivery controls
Bundle delivery preview
ZIP / SMTP| Package | Files | Window | Status |
|---|---|---|---|
| inventory_morning.zip | 4 | Morning | Ready |
| inventory_afternoon.zip | 5 | Afternoon | Queued |
| inventory_evening.zip | 3 | Evening | Scheduled |
| missing_file_alert | 1 | Exception | Review |
Delivery package
Business problem
Recurring inventory files needed bundled delivery without manual attachment handling. Repeated file selection, ZIP creation, recipient preparation, and delivery timing created unnecessary manual work and risk of inconsistent stakeholder packages.
The process needed a controlled email automation that could validate inventory files, package them cleanly, and send the right bundle during the right delivery window.
System built
Built SMTP delivery automation with environment-based configuration, required-file checks, timestamped ZIP creation, file bundling, attachment handling, recipient delivery logic, and morning, afternoon, or evening delivery windows.
The system turns recurring inventory file delivery into a repeatable reporting utility that is cleaner for stakeholders and easier to maintain.
Delivery signals
Signals reviewed
The automation reviews file readiness, bundle status, email configuration, delivery timing, and send outcomes before completing stakeholder delivery.
Email delivery flow
How it works
Collect
Locate the recurring inventory files that need to be delivered to stakeholders.
The automation starts by checking source files so the email process is driven by available artifacts instead of manual attachment hunting.
Validate
Confirm required files, attachment readiness, environment settings, and delivery configuration.
Validation helps prevent incomplete bundles, missing attachments, or misconfigured email settings from reaching stakeholders.
Bundle
Create timestamped ZIP packages that group the inventory files into one controlled delivery artifact.
Bundling makes stakeholder delivery cleaner and reduces the risk of missed or mismatched attachments.
Schedule
Apply morning, afternoon, or evening delivery-window logic before sending.
Delivery windows make the automation easier to align with recurring reporting routines and stakeholder expectations.
Send
Send the ZIP bundle through SMTP and produce evidence of delivery or failure.
The final layer turns recurring file delivery into a repeatable communication workflow with clearer supportability.
Automation layers
What the emailer coordinates
File collection
Finds the inventory files that need to be included in the recurring stakeholder package.
Bundle builder
Creates timestamped ZIP files so multiple inventory outputs can travel as one controlled attachment.
Delivery scheduler
Applies morning, afternoon, or evening delivery logic to match stakeholder reporting windows.
SMTP delivery
Uses environment-based configuration to send packages and report delivery or failure states.
Impact signals
What the automation improved
Timestamped ZIP bundles for recurring inventory file packages
Delivery-window logic for scheduled stakeholder communication
Automated stakeholder file delivery through SMTP
Environment-based configuration instead of hard-coded delivery settings
Cleaner support path for missing files, failed sends, and attachment review
Operational value
Recurring inventory files turned into scheduled delivery packages
Less manual attachment work
Removes repeated file selecting, zipping, and email preparation from the recurring inventory delivery process.
Cleaner stakeholder packages
Bundles related files into one timestamped ZIP so recipients get a more organized delivery.
More predictable timing
Delivery-window logic helps recurring reports go out at the right part of the day.
Better supportability
Configuration, validation, and failure paths make the automation easier to maintain and troubleshoot.
Why this project matters
Stakeholder reporting gets stronger when file packaging and delivery are automated together.
This project shows how a simple recurring email task can become a controlled delivery workflow. File readiness, bundling, delivery windows, SMTP configuration, and send outcomes all become part of one repeatable system.
The value is not just sending an email. The value is making recurring inventory delivery more predictable, organized, and easier to support.
Confidentiality note
Visuals and descriptions are sanitized conceptual representations. They do not expose private company data, customer records, credentials, raw exports, internal pricing, operational screenshots, recipient lists, SMTP credentials, or proprietary source files.